Best Free Mileage Tracker Apps for Business Travel Expenses

Tracking mileage is essential for maximizing tax deductions, simplifying expenses, and staying audit-ready. For Canadian freelancers, small business owners, or gig workers, a free mileage tracker app can help manage travel expenses, cut paperwork, and boost financial accuracy.

It’s 2025, and you shouldn’t be relying on paper logs or guesswork anymore. These apps offer cloud-based mileage log solutions with real-time GPS tracking, automatic trip detection, and integration with accounting software. All that for free. 

This guide simplifies the process of choosing the best free mileage app for Canadian businesses and individuals. You’ll get feature comparisons, pros and cons, and tips on when to upgrade to a paid plan. 

We’ll also show you how platforms like Venn can simplify expense reporting even if they don’t track mileage directly.

1. MileIQ

MileIQ is a trusted automatic mileage tracker, used by over 10,000 businesses and millions of drivers in Canada. Ideal for freelancers, gig workers, or fleet managers, it tracks business miles and generates accurate, CRA-friendly mileage reports. 

MileIQ makes it easy to support Canadian tax regulations by providing detailed reports that include start and end locations, as well as customizable commute settings.

Key Features

• Provides automatic tracking of every drive using background GPS
• Smart classification between personal and business mileage
• Supports export of mileage reports for reimbursement or tax filing
• Add multiple vehicles and customize mileage rates
• Available for iOS and Android, and includes full dashboard access
• Integrates with accounting software, including QuickBooks

Pros

• User-friendly mobile app for both Android and iOS
• CRA-compliant reports in a single tap
• Helps manage travel expenses and save money on tax deductions
• Ensures accurate reporting with GPS-powered logs
• Ideal for self-employed professionals and gig economy workers

Cons

• Free plan limited to 40 drives/month
• Premium unlocks unlimited drives

2. Stride

Stride is more than just a mileage tracking app. If you’re a rideshare driver, delivery worker, or freelancer juggling multiple gigs, Stride makes tax season a whole lot easier. It’s an all-in-one tool for managing your mileage, expenses, and even insurance needs. 

Stride also supports tax deductions by keeping everything logged and easy to export come filing season.

Key Features

• Helps track business miles automatically using built-in GPS
• Tracks fuel consumption, income, and business-related expenses
• Offers tax tracking & preparation tools with reminders and deduction estimates
• Provides simple mileage tracking with easy manual edits when needed
• Access to exclusive discounts on gas, food, and other business costs
• Includes resources and step-by-step guides for independent contractors

Pros

• Completely free to use
• Combines mileage tracking with deductions, receipts, and expense management
• Great for gig economy workers like Uber, DoorDash, and Instacart drivers
• Reduces manual data entry with automatic trip start and stop detection

Cons

• Doesn’t offer cloud-based storage or cross-device syncing
• Limited export formats and customizable settings for reports

Stride is a good choice if you want a lightweight, straightforward mileage tracking and expense app. Although it’s not the most advanced mileage tracking software, it delivers real value for daily tracking and tax time.

3. FreshBooks

FreshBooks, known for its business accounting platform, also offers a built-in mileage tracker that simplifies expense reporting for small business owners and self-employed professionals. This tool helps support Canadian tax regulations by allowing you to track personal and business mileage seamlessly alongside invoicing, bookkeeping, and time tracking. 

FreshBooks is great for real estate agents, consultants, rideshare drivers, and Canadian entrepreneurs who want to manage all financial data in one place.

Key Features

• Integrates with accounting software for one-click reconciliation
• Provides automatic tracking of drives using GPS, or allows manual entry of trips
• Simple swipe classification for business vs. personal travel
• Download or email mileage reports directly from the app
• Sort and filter trips by date, and manually adjust any drive
• Check CRA-compliant local mileage rates inside the app
• Mileage tracking is included in all FreshBooks packages, including the free trial

Pros

• Ideal for small business owners and freelancers in Canada
• Seamless app interface on both smartphones and desktops
• Offers customizable settings for trip logs and mileage rates
• Part of a larger suite of tools, including expense tracking and report generation
• Helps manage travel expenses by connecting trips to business costs

Cons

• The mileage tracking feature is more limited than other apps
• The best value comes from the paid plan
  

If you're already using FreshBooks or want a single tool for everything from mileage logs to tax deductions, this is a clean, capable option that requires no spreadsheets or separate apps.

4. Hurdlr

Hurdlr is a powerful mileage tracking app built for self-employed professionals, gig workers, and small business owners who want to automate their mileage logs, tax deductions, and expense tracking all in one place. It’s especially useful for Canadians managing multiple income streams, whether you’re a realtor, freelancer, rideshare driver, or consultant.

Key Features

• Provides automatic tracking of every drive using background GPS
• Offers real-time tax estimates and reminders for estimated quarterly tax deadlines
• Simplifies expense reporting by syncing trips, income, deductions, and even bank accounts
• Let's you compare CRA-standard mileage rates with actual vehicle expenses to see which is more profitable
• Offers customizable settings for distance and rate tracking
• Exports accurate mileage reports ready for tax filing or reimbursement

Pros

• Clear tax impact per trip
• Syncs with bank feeds and integrates with accounting software
• Supports export of mileage reports in CRA-friendly formats
• Smart tagging of frequent drives and route learning
• Built for mobile-first users with automatic tracking and minimal input needed

Cons

• Most powerful features require a paid plan
• Less intuitive user interface

Hurdlr is ideal if you want a smart, automated way to track personal and business mileage while keeping a close eye on your tax savings. It’s more than a tracker; it’s a mileage management tool that keeps freelancers organized and tax-ready.

5. Zoho Expense

Zoho makes it easy for contractors and growing companies to track business mileage. Whether you're using GPS, map-based routes, or manual odometer entries, Zoho Expense gives you multiple ways to track kilometres and convert them into reimbursable expenses with a simple swipe. It also makes mileage tracking flexible and accurate as it offers customizable settings. 

Key Features

• Tracks multiple vehicles and lets you log rides across business and personal categories
• Integrates with GPS for real-time route-based tracking or start/stop manual entries
• Allows custom mileage rates based on CRA guidelines or internal company policies
• Log trips by voice using Siri or tap-to-track options
• Supports map-based distance calculations and odometer entries
• Admin controls for mileage rate settings, approvals, and mileage reports

Pros

• Fully integrated with expense and mileage management
• Cloud-based storage with mobile and desktop syncing
• Great for companies that need detailed reports and admin controls
• Helps manage travel expenses with one-click conversion of drives into expenses

Cons

• Setup may be more complex for individual users
• Best suited for small teams or businesses rather than solo professionals

Choose Zoho Expense if you're looking for a single app to handle mileage tracking, fuel logging, and comprehensive expense management.

6. Solo

Solo is designed for modern gig workers, freelancers, and solopreneurs who want more control over their income, taxes, and day-to-day operations. With a focus on helping independent workers track mileage, manage expenses, and project taxes, Solo offers a mobile-first solution that blends smart automation with real-time income insights.

Key Features

• Updates in real-time based on your location to track mileage automatically
• Provides automatic tracking so you never miss a drive
• Includes built-in tax estimation tools based on tracked income and expenses
• Offers income management insights, including tips and bonuses
• Smart navigation and scheduling with Solo’s unique Pay Prediction & Income Guarantee feature
• Helps freelancers track personal and business mileage in one place

Pros

• Helps manage travel expenses and optimize workday driving
• Combines mileage tracking with real-time income and tax tools
• Efficient for freelancers managing multiple platforms
• Offers customizable settings for route and earning visibility

Cons

• Limited support for Canadian tax rates or CRA-compliant deductions
• Some tracking features depend on linking with gig apps for automation
  

Solo is a solid option for entrepreneurs and app-based workers seeking to integrate mileage tracking with comprehensive business tools, particularly if you value real-time insights, income breakdowns, and automated financial planning on the go.

7. TripLog

TripLog is a pro-level mileage tracker designed for solo professionals and businesses with mobile teams. Known for its GPS accuracy, detailed analytics, and enterprise-grade features, it delivers a fully automated tracking experience that helps users maximize deductions and streamline reimbursements.

Key Features

• Provides automatic tracking with unlimited trip detection
• Customizable rules for frequent trips, favourites, and mileage activities
• Tracks personal and business mileage with seamless classification
• Integrates with platforms like QuickBooks, Xero, SAP Concur, Salesforce, and more
• Offers cloud-based storage and a sleek web portal for reporting
• Hardware options like the TripLog Beacon ensure precision and minimize battery use
• Built-in mileage calculator to estimate CRA/IRS deductions
• Supports export of mileage reports for taxes or reimbursement

Pros

• Excellent for companies managing multiple drivers or vehicles
• Robust tax deduction tools and customizable mileage reports
• Works across smartphones, desktops, and Bluetooth hardware
• Integrates with accounting software and payroll systems
• Syncs with Google Calendar and Outlook to log trips from appointments

Cons

• The interface and feature set may feel overwhelming for casual or first-time users
• Some automation features (like Beacon integration) are part of paid plans
  

TripLog is a comprehensive solution for users who need more than basic tracking. It’s a powerful mileage management system that supports automation, compliance, and advanced reporting across teams and devices.

8. Rydoo

Rydoo is a corporate-grade mileage and expense management platform built for mid-sized to large businesses. It helps simplify expense reporting while enforcing compliance and providing full visibility into company travel, including mileage. 

Apart from its use as a mileage tracker, Rydoo is also part of a broader expense automation suite that enables companies to control spend, streamline reimbursements, and stay compliant across multiple regions.

Key Features

• Helps track business miles with start/end locations using Google Maps
• Integrates with GPS and map-based routing to calculate reimbursements automatically
• Uses official rates from 20+ countries for accurate, compliant mileage claims
• Supports real-time approvals and notifications across devices
• Finance teams can set customizable policies and automate the approval process
• Offers real-time reporting for total mileage, costs, and policy exceptions

Pros

• Built for growing teams and larger organizations
• Customizable settings for approval flows and mileage rates
• Fast and accurate submission using Google-integrated maps
• Ensures accurate reporting with real-time visibility for managers

Cons

• May be too complex for freelancers or sole proprietors
• Setup and onboarding best suited for multi-user environments
  
  

If your business needs robust mileage tracking as part of a complete expense management strategy, Rydoo offers the automation, compliance, and insights to scale with you.

9. QuickBooks

QuickBooks features built-in mileage tracking that automatically logs trips using your phone’s GPS. You can easily classify drives and sync the data with your invoices and tax reports, making deductions simple and accurate.

For Canadians using QuickBooks, built-in mileage tracking adds effortless value. It combines invoicing, expenses, tax deductions, and mileage in one platform, supporting Canadian tax regulations and simplifying reporting.

Key Features

• Calculates mileage expenses instantly using CRA or custom rates
• Offers simple mileage tracking with swipe-to-classify trips
• Generates mileage reports ready for tax filing or export to your accountant
• Integrates with accounting software across all QuickBooks plans
• Mileage logs sync automatically between QuickBooks Self-Employed and QuickBooks Online
• Supports export of mileage reports for Schedule C or CRA deductions

Pros

• Seamless integration with QuickBooks ecosystem
• Auto-tracks drives and creates easy-to-review mileage summaries
• Built-in tax tracking, estimates, and deduction suggestions
• Ideal for freelancers and small business owners needing accurate reporting

Cons

• Free access is typically limited to trial periods or special promotions
• Designed more for tax prep than detailed navigation or route planning

10. Driversnote

Driversnote is a reliable mileage tracker for professionals who need accurate, tax-compliant logs for deductions or reimbursements. It auto-tracks trips using your phone’s motion sensor, with options to log manually, enter odometer readings, and customize CRA-compliant reimbursement rates.

Driversnote is ideal for Canadians who want hassle-free tax reporting, such as self-employed freelancers tracking client visits, contractors logging travel between job sites, or simply tracking personal vehicle use for volunteer or medical purposes.

Key Features

• Supports export of mileage reports in PDF and Excel
• Supports Canadian tax regulations with customizable log formats
• Offers auto-tracking, manual logging, and odometer entry
• Allows tracking for multiple vehicles and workplaces
• Includes reminders to submit reports on time
• Offers customizable settings for rates, work hours, and saved locations

Pros

• Easy to generate and print CRA-compliant mileage logs
• Plug-and-play tracking device (optional) for even more precision
• Great for long-term mileage record keeping
• Helps manage travel expenses with categorized trip summaries

Cons

• Free version limited to 20 trips per month
• Full value unlocked through paid plans, especially for team management
  

Driversnote stands out for professionals who need consistent, detailed, and tax-ready mileage records, whether you're logging drives for client meetings or reimbursing employee travel.

11. Timeero

Timeero is a mileage and time tracking platform built for businesses with field teams. It combines real-time GPS tracking, geofencing, and time clocks, while streamlining workflow and reducing manual data entry. It’s ideal for teams on the move.

Key Features

• Combines time and mileage tracking in one system via mobile app
• Automatically captures miles based on GPS location
• Generates reports with routes, hours, and job data
• Offers team-based geofencing to automate clock-ins and route validation
• Offline tracking syncs to the cloud once back online
• Integrates with payroll and accounting tools like QuickBooks, ADP, and more

Pros

• Efficient for dispatch-based business models, field services, or mobile teams
• Combines travel, route, and time tracking in a single dashboard
• Generates customizable reports grouped by job or employee
• Works across Android, iOS, and desktop for all users

Cons

• Onboarding can feel complex for small or solo teams
• Only has a 14-day free trial before paid tiers

How to Choose the Right Free Mileage Tracker App

The right mileage tracker can save time, boost tax deductions, and simplify financial reporting, but only if it fits your workflow. Freelancers should prioritize mobile-friendly apps with automatic tracking and easy trip categorization. On the other hand, small businesses benefit from cloud access, multi-vehicle support, and integration with tools like QuickBooks or payroll platforms. 

Choosing a tool that aligns with your business model ensures accurate reporting and less hassle at tax time.

Must-have features to consider:

• Real-time GPS tracking or manual entry options
• Multi-vehicle or multi-user support
• Exportable mileage reports for taxes or reimbursements
• Integration with accounting or payroll software
  
  

For Canadian businesses, look for:

• Support for CRA-compliant mileage logs
• Adjustable mileage reimbursement rates
• Kilometre-based tracking and customizable log formats

Choosing the right mileage tracker isn't just about features. It's about finding a tool that fits your workflow, keeps you compliant, and helps you maximize every dollar at tax time.

Premium Vs. Free Mileage Tracker Apps in Canada

While free mileage tracker apps offer great basics, they often come with limitations that may not scale with your business. Here’s how the free and premium tools compare, so you can decide which best fits your current and future needs.

As your business grows, transitioning from a free to a premium tool simplifies expense reporting, enhances efficiency, and improves tax readiness.

Curious which software is best for your needs? Here’s a full breakdown of Canadian small business accounting software options, including tools that integrate with mileage and expense trackers.

Get Started with Venn + Mileage Tracking

While Venn doesn’t include GPS tracking, it does offer an easy way to manage mileage-related expenses. By capturing fuel, tolls, and vehicle purchases made with Venn cards, you can tag and track these costs in one place, with full visibility and accounting integration for accurate reporting.

Venn Features That Support Mileage Tracking:

• Automated receipt capture via SMS or email for card transactions
• Real-time expense categorization synced with QuickBooks or Xero
• Unlimited corporate cards, including virtual cards for drivers or contractors
• Custom account tags to sort and track mileage-specific expenses
  

How to Set Up Mileage Tracking with Venn:

1. Use Venn corporate cards for all vehicle-related purchases (fuel, repairs, tolls)
2. Tag these expenses under categories like “Mileage” or “Travel”
3. Submit receipts via SMS or email for automatic matching
4. Sync your categorized expenses with QuickBooks or Xero
5. Use Venn’s Gas Mileage Reimbursement Calculator to accurately calculate and reimburse mileage-related expenses based on CRA-compliant rates.
6. Export reports for tax filing or internal audits

Pro Tip: When reimbursing drivers or paying travel-related vendors, understanding ACH vs. EFT can help you reduce fees and processing delays.

By consolidating mileage expenses within Venn, businesses can reduce manual entry, streamline reporting, and ensure accurate tax deductions, all without needing separate mileage tracking software. 

It's an efficient solution for teams that prefer to log distance manually but want their expenses fully integrated and audit-ready. And if you're also using a vehicle for business, don’t miss this guide on how to write off your car as a business expense to maximize your deductions.

Key Takeaways:

• Free mileage apps help track kilometres, simplify tax reporting, and reduce administrative tasks for freelancers and small businesses.
  
  
• Canadian users should select tools that offer CRA-compliant logs, kilometre tracking, and custom mileage rates.
  
  
• Venn supports mileage-related expenses with automated receipt capture, smart categorization, and seamless accounting integration.

Ready to Simplify Mileage and Expense Tracking in One Place?

Whether you're managing mileage for tax deductions or tracking fuel and travel expenses across your team, Venn helps you stay organized. With automated receipt capture, real-time categorization, and seamless integration with QuickBooks and Xero, Venn brings clarity to your business spending, even without built-in GPS tracking.

Learn More About How Venn Supports Smarter Business Expenses

Frequently Asked Questions

Q. Can You Use a Mileage Tracker App for Tax Purposes in Canada?

A. ​​Yes. Mileage tracker apps are ideal for keeping mileage records needed to claim deductions with the CRA. They often support Canadian tax regulations and generate mileage reports for filing.

Q. Can You Track Mileage for Business Purposes in Canada?

A. Yes. You can use these apps to track business-related mileage and generate logs that help calculate mileage claims and expenses. Many apps include GPS and manual entry to make this easier.

Q. Are Free Mileage Tracker Apps Secure for Canadian Users?

A. Yes. Most trusted apps use encrypted cloud storage, two-factor authentication, and secure servers. Always read reviews and check for data compliance before using a mobile app to track sensitive information.

Q. Can You Export My Mileage Data From Free Apps to Accounting Software?

A. Yes. Many apps integrate with accounting software like QuickBooks or Xero. You can typically export data as a CSV or PDF to submit with your invoices, reports, or tax documents.

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